For owner-led businesses that have outgrown their spreadsheets, inboxes and disconnected software. You describe the operational mess. We figure out what should exist instead, our team builds it, we put it into your business, and we keep it running.
Quick fixes from $2,500 · full workflows typically $7,500–$25,000 · days to weeks, not months · everything done remotely
Everything is done remotely. Most clients never need us on site.
Completely custom solutions for a workflow or problem — integrations, internal apps, automations, reporting, document processing.
We extend, connect and fix the programs, projects and AI tools you already use instead of making you replace them.
We inspect how your systems, data and processes are actually structured and tell you what's fragile, what's duplicated, and what to fix first.
How things should be structured — which system owns what, how data flows, what stays human, what's software, what's AI — before anyone builds.
You don't need to know what software to ask for. You need to know what's costing you time. We take it from there.
15 minutes. You describe the problem. We tell you if it's a fit and what it typically costs.
3–7 days, included. We interview the people doing the work, watch it on screen, inventory your systems, and agree on what "done" looks like.
1–5 weeks. Our team builds it. You see working versions along the way, not a big reveal at the end.
We put it into your business, train your people, and write it down so it survives turnover.
Before-and-after numbers on the thing you cared about. 30 days of fixes included, then a Care plan if you want one.
Ranges below are what these jobs usually cost. Your price is fixed after discovery, before we build anything.
| The problem | What we build | Typical range |
|---|---|---|
| Quick fixes | One automation, one integration, one report, one document flow. Scoped on the call, done in days. | $2,500–$6,000 |
| Stop re-typing information | Emails, forms and documents flow into your CRM, accounting or job system automatically, with the right people notified. | $7,500–$15,000 |
| Never lose an inquiry, quote or follow-up | Inbound leads captured, qualified, quoted, followed up and logged without anyone chasing. | $8,000–$18,000 |
| Know what's happening before month-end | Five spreadsheets and three systems become one owner dashboard with exception alerts and a Monday summary. | $10,000–$20,000 |
| Turn document chaos into a workflow | Invoices, applications, contracts and scans: extracted, checked, routed, filed, exceptions flagged. | $10,000–$25,000 |
| Systems review + architecture plan | How your systems are really structured, what's fragile or duplicated, the target architecture, and what to build first. Credited against your first build. | $3,500–$7,500 |
| Bigger jobs | Multi-system integrations, a custom internal app, data migration, approval flows across departments. | $20,000–$40,000+ |
Every project includes 30 days of fixes. After that, pick the level that fits what we built — month to month on Care, so you're never paying for more than you use.
Monitoring and alerts on what we built. Fixes when a system, API or vendor changes. A few hours of small adjustments. Quarterly check-in. Right for one or two automations.
Basic across several systems, monthly check-in, adoption review, access and security hygiene, documentation kept current, priority response. Right for a dashboard or several workflows in daily use.
Care Plus, plus a monthly capacity for improvements and new small builds, staff training, and a quarterly roadmap for what to fix next.
We are your automation and AI function. Roadmap ownership, priority builds, oversight, a standing leadership meeting, policy, staff enablement, vendor evaluation.
"I run a multi-company real estate group. I rebuilt our own operations this way first — the re-typing, the reporting, the document pile. Then owners started asking how."
Calnan AI Labs is led by Matt Calnan, CPA, CMA — founder of a real estate investment, management and brokerage group in Alberta, Canada. He does the scoping and the design personally. A dedicated build team does the building. Everything is remote; most clients never need us on site.
No pitch. You describe what's broken; we tell you whether it's a fit, what it usually costs, and what we'd do first.